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Overview

Prompt Management in the AI Gateway enables Organisation administrators to control who can view and edit prompts within workspaces. This feature provides granular permissions to restrict prompt access for workspace managers and members while keeping full access for organisation owners and admins.

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Accessing Prompt Management

  1. Navigate to Admin Settings in Strata Cloud Manager
  2. Select the Security tab from the left sidebar
  3. Locate the Prompt Management section

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Permission Settings

The Prompt Management section provides four permission options: Default settings:
  • Managers can view and write prompts
  • Members can view prompts but cannot write
Organisation Owners and Admins always have full access to prompts regardless of these settings.

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Workspace-Level Overrides

Prompt access permissions support workspace-level overrides, allowing you to configure different prompt access settings per workspace. When workspace-level overrides are enabled for prompts:
  • Each workspace can have its own membersViewPrompts, membersWritePrompts, managersViewPrompts, and managersWritePrompts settings
  • Workspace settings take precedence over organisation-level settings
To configure workspace-level overrides:
  1. Enable the Allow workspace-level configuration toggle for Prompts in the Security settings
  2. Navigate to the specific workspace settings to configure per-workspace prompt access

Access Control Management

Learn about the AI Gateway’s access control features including user roles and organisation hierarchy

Logs Access Permissions

Configure who can view logs and log metadata within workspaces

Analytics Access Permissions

Configure who can view analytics within workspaces
Last modified on September 15, 2026